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Practically Perfect Calendar Management: Regaining Control of Your Schedule



Do you often find yourself caught in a whirlwind of missed appointments, double-bookings, and endless chaos on your calendar? It's time to break free from the cycle and take charge of your schedule. In this blog, we'll show you how to regain control of your calendar, prioritize your time, and stay organized.



1. Prioritize and Time Block


The first step in mastering your calendar chaos is to prioritize your tasks and time block them effectively. Start by identifying your most crucial tasks and goals for the day or week. Once you've pinpointed them, allocate specific time blocks in your calendar for these tasks. Treat these blocks as non-negotiable appointments with yourself. Be realistic about the time needed for each task, and don't forget to schedule short breaks to recharge.


Time blocking not only helps you stay focused on your priorities but also prevents overcommitting and spreading yourself too thin. It's a powerful strategy for reclaiming control of your day.


2. Use Scheduling Tools and Software


Leverage the power of technology to streamline your calendar management. There's a plethora of scheduling tools and software available, such as Google Calendar, Microsoft Outlook, or scheduling apps like Calendly. These tools can be your allies in the battle against calendar chaos.



Here's how they can help:

  • Automate appointment bookings: Say goodbye to the back-and-forth emails trying to find a suitable meeting time. Scheduling tools allow others to book appointments directly based on your availability.

  • Sync across devices: Keep your schedule in sync across all your devices, ensuring you're always up to date, whether you're in the office, on the go, or working from home.

  • Set reminders: Prevent missed meetings by setting up reminders for upcoming appointments, so they're always on your radar.

  • Avoid double-bookings: Many scheduling tools have built-in conflict detection to prevent you from accidentally double-booking yourself.

3. Set Boundaries and Learn to Say No


One of the most critical aspects of calendar management is setting clear boundaries and learning to say no when necessary. As a business owner, your time is a precious resource, and overcommitting can lead to burnout and decreased productivity.


Here's how to do it effectively:

  • Assess opportunities: Before saying yes to a new commitment, assess whether it aligns with your goals and capacity. Don't be afraid to decline opportunities that don't contribute to your business's success or your well-being.

  • Polite declines and rescheduling: If you need to decline a meeting or task, do so politely and offer an alternative if possible. For example, suggest a different meeting time or a colleague who can help.

  • Communicate your boundaries: Make sure your clients, colleagues, and team members are aware of your availability and boundaries. Open communication can help avoid conflicts and misunderstandings.

By implementing these strategies—prioritizing tasks, harnessing technology, and setting boundaries—you can take control of your calendar and bring order to the chaos in your business life. Remember that effective calendar management is not just about time; it's about maintaining your productivity and achieving your business objectives. So, take charge of your schedule and watch your business thrive.

3 Ways an OBM (Online Business Manager®) Can Help Tame Your Calendar Chaos


By now, you've learned valuable strategies to regain control of your calendar and bring order to your business life. But what if I told you there's another secret weapon that can take your calendar management to the next level? Enter the Online Business Manager (OBM).



1. The OBM as Your Calendar Commander – Mary Poppins in Action


Picture the OBM as Mary Poppins gracefully taking charge of your business calendar. Much like Mary Poppins brought a sense of purpose to the Banks family, the OBM ensures that every minute in your calendar serves a specific purpose. Here's how they work their magic:

  • Strategic Alignment: Mary Poppins knew the importance of teaching the Banks children valuable life lessons. Similarly, your OBM ensures that your calendar reflects your strategic priorities. They'll identify which activities are like spoonfuls of sugar, sweetening your business success, and strategically place them in your schedule.

  • Meeting Magic: Just as Mary Poppins had her magical carpet bag, your OBM has a bag of tricks for managing meetings. They handle meeting requests with finesse, scheduling them at times that suit you best and even conjuring up detailed agendas to make the most of your precious time.

  • Recharging the Batteries: Mary Poppins understood the need for breaks and playtime. Similarly, your OBM schedules essential breaks to prevent burnout, ensuring you have time to recharge and maintain peak productivity. They're the umbrella that shields you from the downpour of exhaustion.


2. The OBM as Your Systems Specialist – Organizing with Mary Poppins Precision


An OBM is like Mary Poppins when it comes to organizing your business systems. They're experts at transforming your leaky bucket into a sturdy, reliable vessel. Just as Mary Poppins whipped the nursery into shape with a snap of her fingers, your OBM streamlines your workflows, ensuring your business runs smoothly:

  • Efficiency Enchantment: Like Mary Poppins tidying up the nursery, your OBM analyzes your current processes and finds ways to make them more efficient. This not only saves you time but also ensures that your business operations run like a well-oiled machine.

  • Automation Magic: Repetitive tasks disappear with the wave of your OBM's umbrella, as they automate time-consuming processes. This means more free space in your calendar for those high-priority items that need your personal touch.

  • Software Sorcery: Mary Poppins had her magic tape measure; your OBM has a keen eye for software solutions. They identify and implement software that enhances your productivity and helps you manage your calendar with ease. It's like adding a touch of Mary Poppins' magic to your business operations.

3. The OBM as Your Stress Reliever – Bringing Calm in the Storm


In the midst of the business storm, your OBM is your Mary Poppins, bringing a sense of calm and order:

  • Delegation with Confidence: Trust in your OBM's expertise, much like the Banks family trusted Mary Poppins. You can confidently delegate tasks, knowing that the right things are being handled by the right people in the right way.

  • Reliable Partnership: Your OBM is your partner in success, just as Mary Poppins was to the Banks family. They work diligently to ensure your business operates smoothly, allowing you to focus on your strengths and passions.

  • Growing Pains Eased: As your business grows, your OBM scales your systems and team seamlessly, just as Mary Poppins made the impossible seem effortless. They ensure that growth doesn't lead to chaos but rather paves the way for success.

In conclusion, if you're feeling overwhelmed by the Leaky Bucket Syndrome and the chaos of managing your business calendar, consider inviting a Certified OBM into your world. They bring the magic of order to your business operations, allowing you to focus on what truly matters: achieving your business objectives.


So, if you're tired of calendar chaos and wish to plug those leaks, think of partnering with a Certified OBM as embracing your very own Mary Poppins for your business. The journey may have its challenges, but with the right support, it can become a rewarding adventure. If you're interested in learning more about how an OBM can help you regain control of your time and business, I'd love to connect with you. Together, we can make your business operations strong, whole, and poised for success, just like Mary Poppins did for the Banks family.






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